The Hollywood Commission agreed to an ordinance to change the city code dealing with procurement. The updates the Code to reflect changes in the municipal procurement and changes the structure from a decentralized to a centralized organization for procurement services.
It increases the city manager’s authority to approve and execute contracts and procure goods and services from $50,000 to $100,000. It sets forth the city attorney’s authority to procure legal services up to $100,000.
This increases the city manager’s authority to cancel or reject solicitations from $50,000 up to $100,000. It increases the city manager’s authority to approve contract extensions from 90 days to 120 days. A limit of $100,000 has now been established for the city manager or designee to enter into cooperative purchase agreements. A best value concept for procurement practices is established.
It revises city manager approval for change orders to be equal to $100,000 per project or 10 percent of the original contract amount, whichever is less, except that the city manager may approve any change orders as long as the sum of all change orders plus the original contract amount does not exceed $100,000. Additional set-aside services have been added for Hollywood vendors and the set-aside threshold remains at $100,000.
This provides standardization for pre-award contract documents and evaluation committee meeting processes and procedures and post award contract administration functions.